Gale Library Trustee Minutes

January 10, 2018
Meeting date: 
Wednesday, January 10, 2018

GALE LIBRARY

Established        1892                                                                                                                                          

16 South Main Street

Newton New Hampshire 03858

(603) 382-4691

         

DATE: Wednesday January 10, 2018

TIME: 10:00 a.m.

LOCATION: Gale Library, 16 S Main Street

 

MEETING MINUTES

Call to Order: 10:02 a.m.

In Attendance: Lynne Camp, Chairperson; Kathy Meserve, Treasurer; Anne Banks, Secretary; Terry Caswell, Director;  Jeanne Maggio, Alternate.

Minutes from the Previous Meeting (December 13, 2017): Kathy moved to accept the minutes, Lynne seconded the motion which passed unanimously

Correspondence and Communications: Terry sent a thank you note to the Trustees for their donation in her name to the NH Food Bank and poinsettia gift basket. In addition, Terry received a thank you note from the NH Food Bank for the donation itself. Terry also received a thank you note from Selectman Matt Burrill on behalf of the Newton Recreation Committee thanking her for the library’s participation in Olde Home Day this past summer. Finally, Terry received a check sent to the Trustees from the town for the extra money in the 2017 salary account in the amount of $501.57. Terry reported that she had submitted both the text and the statistical information about the library for the Newton Town Annual Report. She also let us know of a name change for the organization known as CHILIS which will be known going forward as CLNH: Children’s Librarians of New Hampshire.

Library Director’s Report: Kathy moved to accept the Director’s report as written. Anne seconded the motion which passed unanimously.

Treasurer’s Report: Lynne moved to accept the Treasurer’s report as written. Anne seconded the motion which passed unanimously.

 

Unfinished Business:

 

2017 Budget Review:  We reviewed the 2017 Treasurer's Annual Report which will go into the town report. We reviewed the Payee Report, showing the vendors to which we had issued payments. The Payee Report also goes into the town report each year. We also reviewed the Unanticipated Income Report.

 

Facilities Maintenance Updates: Nancy Wrigley has approved Terry’s request to consult Tony to obtain our water samples for Epping Well and Pump. They will be brought up to Epping along with other samples from the town. Terry will also have the sump pump serviced this month. Terry has contacted the electrician about replacing one of the upstairs lights which needs a new ballast. She mentioned to him about the other possible electrical work we might like to have done.  He will give her an estimate and advise when best to schedule the work.

Staffing: Terry asked for our approval to explore ways to add more substitute coverage when needed. We agreed she should proceed with the ideas she presented to us. She is still awaiting a second estimate on window washing for the library.

New Business:

WOW conference: This conference will be held on March 30, 2018 at Blue Ocean in Salisbury. The Trustees agreed with Terry’s request to attend the conference.

 

NHLA Memberships: Terry has decided to add memberships for Betty and Lillian this year. We all agreed that was an excellent idea for staff development.

 

Public Hearing Meeting for Budget: This will take place on January 15th. Kathy will attend.

 

Document Retention: Terry gave Kathy a disc to which she will save her financial reports for the year 2017. She gave Anne a USB drive to which Anne will save all of the approved Minutes of Trustee meetings for 2017. These go in a locked box that Terry keeps in the library.

 

Sealed Minutes Review: The Trustees reviewed the sealed minutes of non-public meetings that Terry was retaining. All but one such set of minutes was unsealed. The votes were as follows:

Lynne moved that the minutes from the non-public session held on October 12, 2011 be unsealed. Kathy seconded the motion which passed unanimously.

 

Kathy moved that the minutes from the non-public session held on February 12, 2014 be unsealed. Lynne seconded the motion which passed unanimously.

 

Lynne moved that the minutes from the non-public session held on August 22, 2013 remain sealed. Kathy seconded the motion which passed unanimously.

 

Anne moved that the minutes from the non-public session held on September 10, 2014 be unsealed. Kathy seconded the motion which passed unanimously.

 

Lynne moved that the minutes from the non-public session held on October 8, 2014 be unsealed. Anne seconded the motion which passed unanimously.

 

Lynne moved that the minutes of the non-public session held on October 10, 2015 be unsealed. Anne seconded the motion which passed unanimously.

 

Lynne moved that the minutes of the non-public session held on October 14, 2015 be unsealed. Kathy seconded the motion which passed unanimously.

 

Lynne moved that the minutes of the non-public session held on March 16, 2016 be unsealed. Kathy seconded the motion which passed unanimously.

 

Lynne moved that the minutes of the non-public session held on October 17, 2016 be unsealed. Kathy seconded the motion which passed unanimously.

 

Acceptance of Donations:  Lynne moved we accept from patrons - $2.20, Books and Cake Pans. Kathy seconded the motion which passed unanimously.

 

Friends’ News: The Friends made over $800.00 on their Christmas Basket Raffle this year. The Friends will also hold a bake sale at Town Hall during the election on March 13th. They discussed and approved funding for ceiling fans in the library. The Friends’ next meeting is March 6th.

 

Monthly Invoices Review and Signage: Invoices were reviewed and signed at this meeting.

 

Next Trustee Meeting: Wednesday, February 14, 2018, 10:00 a.m.

 

Adjournment: 12:00 p.m.

 

Respectfully Submitted, 

 

Anne D. Banks, Secretary